Role Details

Job Title:

Administrator

Reports to:

The Registered Manager

Job Overview: (Note – In addition to these functions, employees are required to carry out such duties as may reasonably be required)

·        Implement actions to meet and maintain administrative and financial standards

·        Assist the development of the philosophy, goals and objectives for the administrative and financial practice

·        Evaluate standards of administrative and financial competence

Location:

The service’s premises, but you may be required to work from other locations at the discretion of the company and with appropriate notice.

Working Hours:

Monday to Friday, 9am to 5pm or as directed by the manager.

Responsibilities and Duties of the Job

Role-specific Duties:

The Administrator’s responsibilities include but are not limited to the following:

·        To maintain administrative and financial skills at a current level and undertake such training and development as may from time-to-time be required to maintain that currency of practice

·        To provide administrative and financial services for the company in accordance with current best practice

·        To supervise the administrative and financial services within the company in accordance with agreed standards, legislative requirements, relevant regulations, in line with accepted best practice and within the financial plans agreed from time-to-time

Working with Others:

·        Develop effective working relationships with other employees

·        Support the effective resolution of team conflicts

·        Work to establish effective employer/employee relationships

Other Duties:

Other duties and responsibilities to be undertaken may include any (or all) of the items in the following list:

·        Cooperate with the implementation, evaluation, orientation and induction of all new employees

·        Be responsible for promoting and safeguarding the welfare of those individuals supported by the service

·        Promote a positive image for the people and employees of the company

Personal and Professional Development:

·        Seek opportunities for personal and professional growth

Person Specification

Specific Requirement for Qualifications

Essential

Desirable

Vocational qualification/HNC/City & Guilds qualification in administrative processes

x 

Specific Requirement for Skills

Essential

Desirable

Communication Skills

Participate in the maintenance of the company’s management information systems

Ensure people’s monthly invoices are sent timeously, recording the receipt of payments

Systematically process the financial invoicing to the paying authority

Attend meetings of service users and relatives to answer any questions they may have

Problem-solving
Skills

Systematically solve day-to-day problematical issues which arise

Accountancy Skills

Ensure accurate accounts are kept of all financial transactions

Audit records to ensure compliance with company policies and ensure that service users’ rights are protected

Organisational
Skills

Maintain service users’ files, ensuring all documents are obtained following company policy

Maintain staff files, ensuring all documents are obtained following company policy

Formulate an annual planner of the various billing dates and dates of meetings

Audit all administrative functions of the company’s quality assurance systems to ensure the service is fully compliant

Knowledge

Knowledge of financial processes within local authorities

Specific Requirement for Skills

Essential

Desirable

Disposition/Personal
Attributes

Specific Requirement for Previous Experience

Essential

Desirable

Experience of working with people who have additional support needs

Experience of working in a similar role

Experience of working in a similar environment

Developing and managing a concise filing system

Specific Requirement for Immunisations/Vaccinations

Essential

Desirable